favorite this post OFFICE MANAGER/EXEC. ASSISTANT (Blacksburg, VA) hide this posting unhide

compensation: salary negotiable, please include salary requirements with resume
employment type: full-time

Serves as the first point of contact and welcomes guests to an Architecture firm. Ensures excellent customer service by courteously and accurately assisting customers, consultants, contractors, and others by providing information, answering questions and directing them to the appropriate staff. Develops, maintains and manages firm project files (digital and paper). Assists Architects with preparing reports, meeting minutes, and writing effective business proposals. Maintains the proposal inventory, the archived inventory, and the office SOP's. Also performs other administrative functions as assigned.

Position is Salary, Full Time, minimum 40 hours per week, M-F

Required Qualifications:
Exceptional Communication and Interpersonal skills
Experience providing administrative assistance in a professional office setting
Experience with all Microsoft Office programs which includes developing and maintaining Excel spreadsheets
Maintain and managing firm filing system
Knowledge of general office machines, computers, and telephone systems
Strong organizational skills with strict attention to detail
Ability to work independently with minimal supervision
Ability to interact effectively with clients, consultants, contractors, architects and other offices with a high degree of discretion when dealing with confidential information
Enthusiastic about being a lifelong learner
Have a sense of humor!

Preferred Qualifications:
Previous experience with QuickBooks
Previous experience with ArchiOffice a PLUS
Bachelor's Degree
Previous Marketing experience in A/E setting

Social Media and communications administration experience

Employment Conditions: May have a criminal background check and may have a driver's license check. May be requested to work additional hours to meet the needs of the firm.

How to Apply: Send a resume, cover letter, a writing sample(s), and a list of three professional references to: 620 N. Main Street, Suite 301; Blacksburg, Virginia 24060 or email
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers
  • OK to highlight this job opening for persons with disabilities

post id: 6919265127



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